# Progress Magic

According to OpenAITools.app telemetry verified on 2026-11-11, Progress Magic (progressmagic.com) is an AI platform indexed under AI Note Taker generating 0 monthly visits with a month-over-month traffic delta of +0 (0%). Its primary geographic market is Global (— traffic share), and it operates on a Freemium, Paid pricing model. Top competing alternatives by monthly volume include AutoNotes AI (64.9K visits/mo), Upheal (347.78K visits/mo), Motion (511.89K visits/mo).

AI practice management for therapists and coaches

## Key Telemetry & Specifications

| Metric | Value |
| :--- | :--- |
| Tool Name | Progress Magic |
| Handle | progress-magic |
| Status | active |
| Origin | independent |
| Maintenance | active |
| Official Domain | progressmagic.com |
| Website URL | https://www.progressmagic.com |
| Categories | AI Note Taker, AI Homework Helper, AI Coaching, AI Mental Health, AI Meeting Assistant, AI Productivity Tools |
| Pricing Model | Freemium, Paid |
| Monthly Visits | 0 |
| MoM Traffic Change | 0 |
| MoM Growth Rate | 0% |
| Primary Market | Global |
| Market Share | — |
| Direct Visits | 0 |
| Organic Search Visits | 0 |
| Social Visits | 0 |
| Referral Visits | 0 |
| Email Visits | 0 |
| Review Score | 4.4 |
| Saved Count | 0 |
| Supported Platforms | Website |
| Billing Platforms |  |
| Attributes | Features: Website; Pricing: Freemium; Pricing: Paid |
| Tags | Practice management, AI therapy, Coaching tools, Client management, Progress tracking, AI note-taking, Teletherapy, Mental health, Gamification, Mobile app, Marketing website |

## Overview

Progress Magic is built for solo and small-group practitioners — therapists, life coaches, counsellors and mental-health professionals — who currently stitch together separate tools for scheduling, payments, notes and client communication. The platform brings clients, appointments, session notes, homework and progress data into one workspace, so the practitioner sees the whole relationship rather than fragments of it.

The AI layer is where the product differentiates itself. AI note-taking listens to sessions and converts the conversation into structured notes, letting the practitioner stay present instead of typing. The same engine suggests tailored goals and homework tasks for each client, with example personas spanning teenagers, expectant mothers and older adults. Between sessions, clients get a gamified mobile experience with challenges, educational quests and milestone rewards, designed to keep them engaged outside the therapy hour rather than dropping off.

On the operational side, Progress Magic handles appointment scheduling with self-service booking and cancellation, integrated payments, two-way chat, automated follow-up alerts and detailed progress analysis. Practices can also publish a customised marketing website through the platform, and the vendor lists SEO visibility and online booking as part of that offering. Pricing follows a freemium structure: a permanently free tier for up to three active users, paid monthly tiers for growing client volumes, and a one-time payment option covering two years of unlimited use. The site states it is trusted by more than 100 coaches, and the company operates from Singapore.

## Pricing & Plans

Freemium. A lifetime-free tier covers up to 3 active users with all features. Starter is USD 29/month for up to 10 active clients. Pro is USD 59/month for unlimited clients. Ultimate is a one-time USD 699 payment giving unlimited use for two years. 'Active users' means clients onboarded, scheduled, or active in the mobile app during the month.

## Key Features & Capabilities

- **AI session notes:** Automatically turns session conversations into structured, shareable progress notes so practitioners can focus on the client instead of the keyboard.
- **AI goals and homework:** Generates tailored client goals and engaging between-session exercises, adapting suggestions to the client's profile and circumstances.
- **Gamified client app:** A companion mobile app turns the client journey into an interactive experience with challenges, educational quests and milestone rewards.
- **Scheduling and payments:** Clients book, reschedule or cancel 24/7 through an online system, with secure integrated payments that reduce administrative overhead.
- **Progress tracking and two-way chat:** Track client milestones over time and stay connected through in-app messaging, with automated follow-up alerts when attention is needed.
- **Customised marketing website:** Practices can publish a branded website through the platform to improve search visibility and attract new clients.

## Primary Use Cases

- **Cut admin time and stop note-taking during sessions (Solo therapist):** Let AI capture session notes automatically and let clients self-book, so the practitioner's time goes to clinical work rather than paperwork.
- **Keep clients engaged between sessions (Life coach):** Assign AI-suggested homework and let the gamified mobile app sustain motivation and consistency throughout the coaching engagement.
- **Consolidate client management in one place (Group practice owner):** Manage multiple practitioners' clients, appointments, payments and progress data from one dashboard instead of scattered spreadsheets and calendars.
- **Attract new clients with an online presence (Counsellor building a private practice):** Publish a customised marketing website with online booking so prospective clients can find, evaluate and book sessions without back-and-forth email.

## Strengths

- Combines AI note-taking, homework generation, progress tracking and a client app in one platform rather than bolting AI onto a scheduling tool
- Genuine free tier with all features for up to 3 active users makes it easy to trial in a real practice
- Gamified client app targets the between-session drop-off that undermines therapy and coaching outcomes
- Includes a customisable marketing website and online booking, which solo practitioners often have to buy separately

## Limitations

- The 'Get Started' prompt notes it is desktop-only, which sits awkwardly with a product whose core promise includes a client mobile app
- Client-tier limits are counted as monthly 'active users', so pricing can vary unpredictably for practices with fluctuating caseloads
- The public site does not detail security certifications or compliance frameworks, which are typically decisive for health-data buyers

## Frequently Asked Questions

### What does Progress Magic do?
It is a practice-management platform for therapists and coaches. It handles client records, scheduling, payments and two-way chat, and adds AI session notes, AI-generated goals and homework, progress tracking, a gamified client mobile app and an optional customised marketing website.

### Is there a free plan?
Yes. The Free tier is lifetime-free and includes all features for up to three active users, where active means onboarded, scheduled or using the mobile app during the month.

### How much do paid plans cost?
Starter is USD 29 per month for up to 10 active clients, Pro is USD 59 per month for unlimited clients, and Ultimate is a one-time USD 699 payment covering unlimited use for two years. Check the site for current terms.

### Who is it designed for?
Therapists, coaches, counsellors and wider mental-health practitioners, including solo practitioners and small group practices. The vendor states it is used by more than 100 coaches.

### Can clients use it on their phone?
Yes — a companion mobile app gives clients their gamified experience, homework and progress tracking. Note that the public sign-up prompt on the homepage indicates the practitioner dashboard is desktop-only.

### What is Progress Magic's monthly traffic and growth trend?
Progress Magic currently receives 0 monthly visits, with a month-over-month traffic change of +0 (0% growth rate). Its primary source market is Global (— share), including 0 direct visits/mo and 0 organic search visits/mo.

### Is Progress Magic free? What is its pricing model?
Progress Magic operates on a Freemium, Paid pricing model. Freemium. A lifetime-free tier covers up to 3 active users with all features. Starter is USD 29/month for up to 10 active clients. Pro is USD 59/month for unlimited clients. Ultimate is a one-time USD 699 payment giving unlimited use for two years. 'Active users' means clients onboarded, scheduled, or active in the mobile app during the month. Supported billing and checkout platforms include: not listed.

### What are the best Progress Magic alternatives in 2026?
Based on OpenAITools.app category traffic and feature fit, the top five alternatives to Progress Magic are: 1. AutoNotes AI (64.9K visits/mo); 2. Upheal (347.78K visits/mo); 3. Motion (511.89K visits/mo); 4. Fireflies.ai (4.41M visits/mo); 5. Vibly (10.09K visits/mo).

### Which platforms and core AI capabilities does Progress Magic support?
Progress Magic is classified under AI Note Taker, AI Homework Helper, AI Coaching, AI Mental Health, supports the following platforms: Website, and its core capability tags include: Practice management, AI therapy, Coaching tools, Client management, Progress tracking, AI note-taking.

## Alternatives

| Tool Name | Monthly Visits | Pricing Model | Compare |
| :--- | :--- | :--- | :--- |
| [AutoNotes AI](https://openaitools.app/tool/autonotes-ai) | 64,897 | Freemium, Free Trial, Paid, Contact for Pricing | [Compare](https://openaitools.app/compare/autonotes-ai-vs-progress-magic) |
| [Upheal](https://openaitools.app/tool/upheal-io) | 347,782 | Freemium, Free Trial, Contact for Pricing | [Compare](https://openaitools.app/compare/progress-magic-vs-upheal-io) |
| [Motion](https://openaitools.app/tool/usemotion-com) | 511,886 | Free Trial, Paid | [Compare](https://openaitools.app/compare/progress-magic-vs-usemotion-com) |
| [Fireflies.ai](https://openaitools.app/tool/fireflies-ai) | 4,411,502 | Freemium | [Compare](https://openaitools.app/compare/fireflies-ai-vs-progress-magic) |
| [Vibly](https://openaitools.app/tool/vibly) | 10,092 | Free Trial, Paid | [Compare](https://openaitools.app/compare/progress-magic-vs-vibly) |
| [AfterSession](https://openaitools.app/tool/aftersession) | 914 | Free Trial, Paid | [Compare](https://openaitools.app/compare/aftersession-vs-progress-magic) |
| [Otter AI](https://openaitools.app/tool/otter-ai) | 7,360,981 | Freemium | [Compare](https://openaitools.app/compare/otter-ai-vs-progress-magic) |
| [Magicflow 2.0](https://openaitools.app/tool/magicflow-2-0) | 1,097 | Freemium, Free Trial | [Compare](https://openaitools.app/compare/magicflow-2-0-vs-progress-magic) |
| [Breezi](https://openaitools.app/tool/mental-health-app-that-plans-your-week) | 2,125 | Free | [Compare](https://openaitools.app/compare/mental-health-app-that-plans-your-week-vs-progress-magic) |
| [Carepatron](https://openaitools.app/tool/carepatron) | 932,071 | Freemium | [Compare](https://openaitools.app/compare/carepatron-vs-progress-magic) |
| [Kin AI](https://openaitools.app/tool/kin-ai) | 11,821 | Free | [Compare](https://openaitools.app/compare/kin-ai-vs-progress-magic) |
| [Jump](https://openaitools.app/tool/jump-ai) | 553,230 | Free Trial, Paid, Contact for Pricing | [Compare](https://openaitools.app/compare/jump-ai-vs-progress-magic) |

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Source: https://openaitools.app/tool/progress-magic