# Todobee

According to OpenAITools.app telemetry verified on 2026-11-11, Todobee (todobee.com) is an AI platform indexed under AI Project Management generating 0 monthly visits with a month-over-month traffic delta of +0 (0%). Its primary geographic market is Global (— traffic share), and it operates on a Free Trial, Paid pricing model. Top competing alternatives by monthly volume include Dooray! (1.53M visits/mo), Notion (173.44M visits/mo), Nifty (99.05K visits/mo).

Open-source project management that keeps your work in your own Google Drive

## Key Telemetry & Specifications

| Metric | Value |
| :--- | :--- |
| Tool Name | Todobee |
| Handle | todobee |
| Status | active |
| Origin | open_source |
| Maintenance | active |
| Official Domain | todobee.com |
| Website URL | https://www.todobee.com |
| Categories | AI Project Management, AI Task Management, AI Productivity Tools |
| Pricing Model | Free Trial, Paid |
| Monthly Visits | 0 |
| MoM Traffic Change | 0 |
| MoM Growth Rate | 0% |
| Primary Market | Global |
| Market Share | — |
| Direct Visits | 0 |
| Organic Search Visits | 0 |
| Social Visits | 0 |
| Referral Visits | 0 |
| Email Visits | 0 |
| Review Score | 4.4 |
| Saved Count | 1 |
| Supported Platforms | Website |
| Billing Platforms |  |
| Attributes | Features: Website; Pricing: Free Trial; Pricing: Paid |
| Tags | Project management, Task management, Minimalist design, Collaboration, Productivity, Analytics, Time management |

## Overview

Todobee is aimed at organisations where Gmail, Drive, Calendar, Docs and Sheets already form the working environment. Rather than asking people to adopt yet another cloud silo, it plugs into Google Workspace and keeps the substance of the work — projects, tasks, notes, checklists and files — inside the admin's own Google Drive. The vendor stores only users and roles, so the data-residency conversation is short and the workspace can be backed up or restored in one click.

The everyday experience is a familiar kanban-style board. Each project is a board of sections, tasks are cards you drag between columns, and you can group the board by assignee, label, priority or due date to slice the view down to what matters right now. Opening a task reveals who owns it, when it is due, the checklist progress, discussion notes and attached files, so context stays next to the work instead of scattered across chat threads.

Todobee is fully open source under AGPL-3.0, so teams can inspect the code, self-host if they want and avoid lock-in. Pricing is per seat, billed annually with a minimum of ten seats, and the tiers step up from small business teams to organisations needing multiple admins, onboarding assistance, corporate branding and custom integrations. It is a deliberately Google-centric choice: excellent if your company runs on Workspace, less relevant if it does not.

## Pricing & Plans

Paid per seat, billed annually, with a minimum of 10 seats. Premium is $7.99 per seat per month for small and mid-size teams, Pro is $14.99 per seat per month with advanced tracking, notifications and dark mode, and Enterprise is $79.99 per seat per month with multiple admins, onboarding, branding and custom integrations. A free live demo with no sign-up is available.

## Key Features & Capabilities

- **Board-based project views:** Each project is a board of sections that the whole team can scan at a glance, and work moves forward by dragging cards between columns.
- **Rich task detail:** Tasks carry checklists, notes, attached files, priorities, due dates, assignees and colour-coded labels, keeping the full picture on one screen.
- **Filtering and grouping:** Group a board by assignee, label, priority or due date, then filter down to just the tasks that matter right now.
- **Data stored in your Google Drive:** Projects, tasks, notes, checklists and files live in the workspace admin's Google Drive, with one-click backup and restore of the whole workspace.
- **Team roles and access control:** Invite people by email, add them to the projects they work on, and let users see only their own projects while admins manage users, projects and subscription.
- **Open source and self-hostable:** The full codebase is licensed under AGPL-3.0 and available on GitHub, so you can audit how data is handled and take your projects with you.

## Primary Use Cases

- **Run every project on one clear board (Small business team lead):** Set up sections for each project stage, assign owners and drag work forward as it progresses, without leaving Gmail and Drive.
- **Track campaigns from brief to launch (Marketing or content team):** Use labels, priorities and due dates to manage several campaigns at once, keeping briefs, notes and press assets attached to the relevant cards.
- **Take control of where work data lives (IT or operations administrator):** Keep project data inside the company's own Google Drive, manage user roles centrally, and restore the workspace from backup if something goes wrong.
- **Give the team a shared plan without buying a heavy suite (Startup founder):** Start on the Premium tier to get unlimited projects, boards and tasks, then step up to Pro or Enterprise as tracking and admin needs grow.

## Strengths

- Native fit for Google Workspace: your projects live in your own Google Drive rather than a vendor silo
- Fully open source under AGPL-3.0, so the code is auditable and lock-in is limited
- Boards are grouped and filtered by assignee, label, priority or due date, which keeps large projects readable
- One-click workspace backup and restore, plus clear admin and user role separation
- A no-sign-up live demo lets a team evaluate it before committing

## Limitations

- Per-seat pricing is billed annually with a minimum of 10 seats, which rules out small or individual use
- Deep Google Workspace dependency makes it a poor fit for teams on Microsoft 365 or other stacks
- Dark mode and email notifications are reserved for the Pro tier

## Frequently Asked Questions

### What is Todobee?
Todobee is an open-source project management app for teams on Google Workspace. It provides board-based projects, tasks with checklists, notes and files, and team management, with your project data stored in your own Google Drive.

### Where is my data stored?
Projects, tasks, notes, checklists and attached files are kept in the workspace admin's Google Drive. Only users and roles are stored on Todobee's side, and the workspace can be backed up and restored in one click.

### How much does Todobee cost?
Pricing is per seat, billed annually with a minimum of 10 seats: Premium at $7.99 per seat per month, Pro at $14.99, and Enterprise at $79.99 with multiple admins, onboarding, branding and custom integrations.

### Can users see all projects?
No. Users only see the projects they have been added to, which keeps each board focused. Admins manage users, projects and the subscription.

### What is Todobee's monthly traffic and growth trend?
Todobee currently receives 0 monthly visits, with a month-over-month traffic change of +0 (0% growth rate). Its primary source market is Global (— share), including 0 direct visits/mo and 0 organic search visits/mo.

### Is Todobee free? What is its pricing model?
Todobee operates on a Free Trial, Paid pricing model. Paid per seat, billed annually, with a minimum of 10 seats. Premium is $7.99 per seat per month for small and mid-size teams, Pro is $14.99 per seat per month with advanced tracking, notifications and dark mode, and Enterprise is $79.99 per seat per month with multiple admins, onboarding, branding and custom integrations. A free live demo with no sign-up is available. Supported billing and checkout platforms include: not listed.

### What are the best Todobee alternatives in 2026?
Based on OpenAITools.app category traffic and feature fit, the top five alternatives to Todobee are: 1. Dooray! (1.53M visits/mo); 2. Notion (173.44M visits/mo); 3. Nifty (99.05K visits/mo); 4. Kroolo (55.24K visits/mo); 5. Miro (30.75M visits/mo).

### Which platforms and core AI capabilities does Todobee support?
Todobee is classified under AI Project Management, AI Task Management, AI Productivity Tools, supports the following platforms: Website, and its core capability tags include: Project management, Task management, Minimalist design, Collaboration, Productivity, Analytics.

## Alternatives

| Tool Name | Monthly Visits | Pricing Model | Compare |
| :--- | :--- | :--- | :--- |
| [Dooray!](https://openaitools.app/tool/dooray) | 1,532,922 | Freemium, Free Trial, Paid, Contact for Pricing | [Compare](https://openaitools.app/compare/dooray-vs-todobee) |
| [Notion](https://openaitools.app/tool/t) | 173,441,670 | Freemium | [Compare](https://openaitools.app/compare/t-vs-todobee) |
| [Nifty](https://openaitools.app/tool/nifty) | 99,051 | Freemium, Free Trial | [Compare](https://openaitools.app/compare/nifty-vs-todobee) |
| [Kroolo](https://openaitools.app/tool/kroolo) | 55,238 | Freemium | [Compare](https://openaitools.app/compare/kroolo-vs-todobee) |
| [Miro](https://openaitools.app/tool/miro) | 30,749,206 | Freemium, Contact for Pricing | [Compare](https://openaitools.app/compare/miro-vs-todobee) |
| [Paperclip](https://openaitools.app/tool/paperclip-ing) | 533,830 | Free | [Compare](https://openaitools.app/compare/paperclip-ing-vs-todobee) |
| [Todo.is](https://openaitools.app/tool/todo-is) | 16,241 | Freemium | [Compare](https://openaitools.app/compare/todo-is-vs-todobee) |
| [Multica](https://openaitools.app/tool/multica) | 449,583 | Free Trial | [Compare](https://openaitools.app/compare/multica-vs-todobee) |
| [Taskade](https://openaitools.app/tool/taskade) | 539,714 | Freemium | [Compare](https://openaitools.app/compare/taskade-vs-todobee) |
| [Korgi](https://openaitools.app/tool/korgi) | 3,309 | Freemium | [Compare](https://openaitools.app/compare/korgi-vs-todobee) |
| [Scrumbuiss](https://openaitools.app/tool/scrumbuiss) | 1,819 | Freemium, Paid | [Compare](https://openaitools.app/compare/scrumbuiss-vs-todobee) |
| [Ali AI](https://openaitools.app/tool/ali-ai) | 1,499 | Free Trial, Paid, Contact for Pricing | [Compare](https://openaitools.app/compare/ali-ai-vs-todobee) |

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Source: https://openaitools.app/tool/todobee