Tavrn

Tavrn is a medical record retrieval platform built for anyone who needs a patient's outside records and cannot afford to wait on fax queues and phone trees. Instead of chasing each provider by hand, you submit a request with a signed HIPAA authorization attached, and Tavrn handles the outreach: it queries health-data networks and portals first, then faxes, calls, mails, or emails the providers those networks fail to cover. Every provider on a case has its own status line, contact history, and next follow-up date, so nobody on the team has to guess where a chart is.\n\nThe platform reports that health-data networks plus patient portals together surface roughly 63 percent of a patient's visits, leaving a long tail of smaller providers reachable only by direct outreach. Tavrn's answer to that long tail is automation: provider requests are followed up every 48 hours until records arrive, and fee approvals surface as explicit action items rather than getting lost in an inbox. Records come back as structured requests with documents attached, including notes, DICOM imaging, pathology, labs, and itemized bills.\n\nTavrn is designed to plug into existing systems rather than replace them. Requests can start from Clio, SharePoint, Smokeball, Litify, SmartAdvocate, or Dropbox, or be created through the REST API, with webhooks firing on every status change and documents downloadable by API or SFTP. The company states it has processed more than 100,000 provider requests and is used by over 500 organizations, from solo practices to national firms.