Oxolo

Oxolo takes the paperwork out of construction site documentation. Instead of typing reports late at night, site managers, architects and tradespeople dictate their observations by voice on-site; the AI then produces clean transcripts, extracts tasks and responsibilities, and fills in your own protocols and report templates automatically. The vendor frames the benefit as compressing roughly two hours of office paperwork into about five minutes of dictation.

What makes it fit real sites is the routing and the language handling. Tasks and finished reports are dispatched directly to the right people via WhatsApp or email, and the AI translates everything into the most common site languages so subcontractors understand instructions and rework is reduced. Because sites are noisy and often have no signal, Oxolo adds noise suppression and speaker recognition, plus offline recording that syncs automatically once you reconnect — useful in basements and remote structures.

The product is designed around trust and traceability too. Protocols are filled in completely and legibly for dispute-proof records, a project AI chat lets you recall exactly what was discussed weeks ago, and reports can be output in any site language. Oxolo says it is built with GDPR in mind, hosts its servers in Europe and offers SOC 2 Type II security validation. It is sold per user through team packages rather than self-serve signup.