Wroolo

Wroolo targets a specific problem: teams running knowledge-intensive projects, where the work itself generates documentation, research and decisions that are easy to lose. Rather than bolting a wiki onto a task board, it treats project structure and knowledge capture as two sides of the same system.

On the project side, Wroolo offers kanban boards with endlessly nested subtasks, so a complex backlog can be modelled at any depth. Dependencies are managed automatically, and parent tasks move as their subtasks progress. A freeform canvas lets you draw diagrams, attach tasks and posts, connect them with arrows, and auto-generate status reports or mindmaps. The same tasks can be browsed in tree view, which Wroolo converts to and from kanban automatically.

The knowledge side is built around a central wiki and an AI-enhanced search engine that matches by meaning rather than exact keywords. Retrieval-augmented generation lets you chat with your own content to reach insights faster, while a one-click capture flow and camera capture make it easy to record a thought before it is lost. Posts can also be organised into ordered read-only books for documentation or manuals. Collaboration happens through commentable posts, tasks and discussion channels, with open or restricted groups and the ability to run multiple projects and link discussions to tasks.