AI practice management for therapists and coaches
This is our editors' assessment out of 5, not an average of user ratings. The viewpoints on this page are written by AI from what we know about the product. They are not customer reviews.
According to OpenAITools.app telemetry verified on 2026-11-11, Progress Magic (progressmagic.com) is an AI platform indexed under AI Note Taker generating 0 monthly visits with a month-over-month traffic delta of +0 (0%). Its primary geographic market is Global (— traffic share), and it operates on a Freemium, Paid pricing model. Top competing alternatives by monthly volume include AutoNotes AI (64.9K visits/mo), Upheal (347.78K visits/mo), Motion (511.89K visits/mo).
Absolute game changer for my private coaching practice.
AI notes are surprisingly accurate and save hours.
Clients love the gamified mobile app companion.
Mobile app can occasionally lag on older phones.
AI-synthesized perspectives grounded in live site inspection, pricing structure, and category benchmarks — presented as editorial viewpoints rather than individual customer testimonials.
Automatically turns session conversations into structured, shareable progress notes so practitioners can focus on the client instead of the keyboard.
Generates tailored client goals and engaging between-session exercises, adapting suggestions to the client's profile and circumstances.
A companion mobile app turns the client journey into an interactive experience with challenges, educational quests and milestone rewards.
Clients book, reschedule or cancel 24/7 through an online system, with secure integrated payments that reduce administrative overhead.
Track client milestones over time and stay connected through in-app messaging, with automated follow-up alerts when attention is needed.
Practices can publish a branded website through the platform to improve search visibility and attract new clients.
Progress Magic is built for solo and small-group practitioners — therapists, life coaches, counsellors and mental-health professionals — who currently stitch together separate tools for scheduling, payments, notes and client communication. The platform brings clients, appointments, session notes, homework and progress data into one workspace, so the practitioner sees the whole relationship rather than fragments of it.
The AI layer is where the product differentiates itself. AI note-taking listens to sessions and converts the conversation into structured notes, letting the practitioner stay present instead of typing. The same engine suggests tailored goals and homework tasks for each client, with example personas spanning teenagers, expectant mothers and older adults. Between sessions, clients get a gamified mobile experience with challenges, educational quests and milestone rewards, designed to keep them engaged outside the therapy hour rather than dropping off.
On the operational side, Progress Magic handles appointment scheduling with self-service booking and cancellation, integrated payments, two-way chat, automated follow-up alerts and detailed progress analysis. Practices can also publish a customised marketing website through the platform, and the vendor lists SEO visibility and online booking as part of that offering. Pricing follows a freemium structure: a permanently free tier for up to three active users, paid monthly tiers for growing client volumes, and a one-time payment option covering two years of unlimited use. The site states it is trusted by more than 100 coaches, and the company operates from Singapore.
Let AI capture session notes automatically and let clients self-book, so the practitioner's time goes to clinical work rather than paperwork.
Assign AI-suggested homework and let the gamified mobile app sustain motivation and consistency throughout the coaching engagement.
Manage multiple practitioners' clients, appointments, payments and progress data from one dashboard instead of scattered spreadsheets and calendars.
Publish a customised marketing website with online booking so prospective clients can find, evaluate and book sessions without back-and-forth email.
Side-by-side telemetry comparison of competing AI tools in the same primary category
| Rank | AI Tool | Monthly Visits | MoM Growth | Direct traffic share | Pricing | Head-to-Head |
|---|---|---|---|---|---|---|
| ● | Progress Magic | 0 | 0% | — | Freemium, Paid | Current |
| 1 | AutoNotes AI | 64.9K | +24.5% | 88% direct | Freemium, Free Trial, Paid, Contact for Pricing | vs AutoNotes AI |
| 2 | Upheal | 347.78K | -2.1% | 82% direct | Freemium, Free Trial, Contact for Pricing | vs Upheal |
| 3 | Motion | 511.89K | -15.5% | 68% direct | Free Trial, Paid | vs Motion |
| 4 | Fireflies.ai | 4.41M | +3% | 51% direct | Freemium | vs Fireflies.ai |
| 5 | Vibly | 10.09K | -8.6% | 71% direct | Free Trial, Paid | vs Vibly |
| 6 | AfterSession | 914 | -44.3% | 39% direct | Free Trial, Paid | vs AfterSession |
AI progress notes and clinical documentation for therapists
AI progress notes and clinical documentation for therapists
AI therapy notes and an AI-native EHR built for mental health professionals.
The AI super app for work — tasks, projects, calendar and meetings in one place
The AI super app for work — tasks, projects, calendar and meetings in one place
AI teammate that records, transcribes and summarizes every meeting
AI teammate that records, transcribes and summarizes every meeting
Run your entire coaching practice on one HIPAA-compliant platform
Run your entire coaching practice on one HIPAA-compliant platform
SpecialistAI therapy notes from a short recap — no session recording
SpecialistAI therapy notes from a short recap — no session recording
AI meeting agent that transcribes, summarises, and turns every conversation into searchable knowledge
AI meeting agent that transcribes, summarises, and turns every conversation into searchable knowledge
An AI productivity coach that tracks your focus and tells you what to fix
An AI productivity coach that tracks your focus and tells you what to fix
A mental health companion that turns what you talk about into small weekly steps
A mental health companion that turns what you talk about into small weekly steps
All-in-one EHR and practice management with a free AI scribe
A private personal AI that remembers your context and coaches you forward
A private personal AI that remembers your context and coaches you forward
Compliant AI assistant for financial advisors
Compliant AI assistant for financial advisors
