Todobee

Todobee is aimed at organisations where Gmail, Drive, Calendar, Docs and Sheets already form the working environment. Rather than asking people to adopt yet another cloud silo, it plugs into Google Workspace and keeps the substance of the work — projects, tasks, notes, checklists and files — inside the admin's own Google Drive. The vendor stores only users and roles, so the data-residency conversation is short and the workspace can be backed up or restored in one click.

The everyday experience is a familiar kanban-style board. Each project is a board of sections, tasks are cards you drag between columns, and you can group the board by assignee, label, priority or due date to slice the view down to what matters right now. Opening a task reveals who owns it, when it is due, the checklist progress, discussion notes and attached files, so context stays next to the work instead of scattered across chat threads.

Todobee is fully open source under AGPL-3.0, so teams can inspect the code, self-host if they want and avoid lock-in. Pricing is per seat, billed annually with a minimum of ten seats, and the tiers step up from small business teams to organisations needing multiple admins, onboarding assistance, corporate branding and custom integrations. It is a deliberately Google-centric choice: excellent if your company runs on Workspace, less relevant if it does not.